Physical Therapy Website Compliance
We specialize in federal HIPAA plus state-specific privacy laws — MHMDA (Washington), CMIA/CCPA (California), HB 300 (Texas), and the SHIELD Act (New York). Physical therapy practices share exercise videos, track progress online, and manage referrals digitally — each regulated at both federal and state levels. We cover both.
Get Your Free PT Website AuditCompliance Standards That Apply to You
PT practices are HIPAA covered entities. Patient exercise programs, progress notes shared online, and referral information all constitute PHI that must be protected.
Digital health records, patient portals, and electronic referral systems fall under HITECH Act requirements with enhanced breach notification rules.
PT websites must be accessible — especially exercise instruction content, appointment scheduling, and patient portals used by individuals with disabilities.
MHMDA (WA), CMIA + CCPA (CA), HB 300 (TX), SHIELD (NY). For PT clinics with patients across multiple states, each state's privacy law applies independently. We audit for all four regimes and implement the controls each one requires.
Common Compliance Issues We Find
Exercise videos without access control
Personalized exercise programs shared via unlisted YouTube links or unprotected pages are PHI — they reveal the patient's condition and treatment plan.
Progress tracking forms without encryption
Online forms where patients report pain levels, range of motion, or functional progress contain PHI and must be encrypted and stored compliantly.
Referral information in URLs
Referral source tracking through URL parameters can inadvertently expose which physician referred a patient and for what condition.
Third-party exercise platforms without BAA
Exercise prescription platforms like MedBridge or HEP2go may handle PHI — a Business Associate Agreement is required for each.
Our Physical Therapy Compliance Solution
We manage the technical side of your website compliance program so you can focus on what you do best — serving your clients.
Get Your Free PT Website Audit- PT-specific HIPAA compliance audit
- Secure patient portal for exercise programs
- Encrypted progress tracking forms
- Practice management software integration
- Referral workflow compliance review
- Accessible exercise content delivery
Compatible Practice Management Systems
Your website needs to work alongside your existing practice software. We review each connection point for HIPAA alignment, harden data flows between systems, and check BAA coverage for all third-party integrations.
Compliance Plans & Pricing
Every plan includes full HIPAA compliance. Free initial audit — no commitment required.
Medical Starter
HIPAA-compliant foundation for small practices
- HIPAA-compliant hosting & SSL
- Business Associate Agreement (BAA) included
- HIPAA-compliant contact forms
- Privacy Notice setup & maintenance
- Daily encrypted backups
- Uptime monitoring 24/7
- Monthly security scan
- Third-party script audit (quarterly)
- Up to 5 content updates/month
- 48h response time (email)
- Free initial compliance audit
Medical Professional
End-to-end HIPAA compliance support for growing practices
- Everything in Medical Starter
- ADA/WCAG 2.1 AA compliance (ongoing)
- Monthly compliance report
- Up to 15 content updates + 1 new page/month
- Patient scheduling/portal security review
- Integration review (Dentrix, Eaglesoft, Jane App, etc.)
- 24h response time (email & phone)
- Quarterly penetration scan
- HIPAA Staff Checklist + 1 training session/year
Medical Enterprise
Custom solutions for multi-location practices
- Everything in Medical Professional
- Multi-location website management
- Custom development & integrations
- AI agent implementation
- Dedicated compliance manager
- 4h critical response time
- Monthly strategy call
- Annual comprehensive security audit
All plans billed monthly. Cancel anytime with 30 days notice. Free initial audit identifies every compliance issue. Remediation is quoted separately — starting at $1,500 depending on scope. Monthly plan begins after remediation is complete.
Why Clients Trust Us
Physical Therapy Website Compliance Checklist
- Patient exercise portals require authentication
- Exercise videos stored on HIPAA-compliant platform
- Progress tracking forms use TLS encryption
- Referral tracking does not expose PHI in URLs
- BAA signed with exercise prescription platform
- Practice management software integration secured
- Patient outcome data excluded from public analytics
- Telehealth/virtual visit platform has signed BAA
- Accessible design for patients with motor disabilities
- Privacy notice covers digital PT services and portals
Protect Your Clinic
Start with a free compliance audit. We'll identify the issues on your site and give you a clear, prioritized remediation plan.
Get Your Free PT Website Audit